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Treasurer's resignation: Oct. 9 e-mail thread

Wednesday, October 31, 2007 | 10:37 p.m. CDT; updated 9:13 a.m. CDT, Tuesday, July 22, 2008

From: Bailey, Robert G.

Sent: Thursday, October 11, 2007 10:20 AM

About this e-mail thread

This is the text of an e-mail thread from Oct. 9. In it, Alison Martin, former secretary-treasurer for the Boone County Family Resources board of directors. Martin discovered that she lacked the surety bond required by state law and, in an e-mail, asked that the board suspend her until the problem was resolved. • Angst over bonding prompts treasurer's resignationTreasurer's resignation: Oct. 26 e-mail from Jane Kruse


To: Martin, Alison

Subject: RE: BCFR Secretary- Treasurer

Thanks--I did not realize your term was over-that makes sense--have a good weekend--BOb

Robert G. Bailey

-----Original Message-----

From: Martin, Alison

Sent: Thursday, October 11, 2007 10:19 AM

To: Bailey, Robert G.

Subject: RE: BCFR Secretary- Treasurer

I plan to be at the Nov. meeting. But after that, my term is over. Sorry for confusion.

Alison Martin

-----Original Message-----

From: Bailey, Robert G.

Sent: Thursday, October 11, 2007 10:18 AM

To: Martin, Alison

Subject: RE: BCFR Secretary- Treasurer

Alison--thanks for your service--sorry you have decided to resign. I could not tell from your e-mail if you were resigning from the secretary/treasurer position or from it and the Board--your comment about “Maybe I will see you around town” puzzles me unless you are resigning form the Board also--please clarify--thank you--Bob

Robert G. Bailey

-----Original Message-----

From: Martin, Alison

Sent: Thursday, October 11, 2007 9:51 AM

To: Bailey, Robert G.; ‘C.J. Dykhouse’; ‘Joanie Chenault’

Cc: Pavlick, Donna L.; McCubbin, Todd; ‘Steve Tatlow’; ‘Wanda Marvel’; ‘kpearson@boonecountymo.org’

Subject: BCFR Secretary- Treasurer

Hi All- (please share with Les and Russ)-

Abeyance is different than resignation, but I suppose it’s in the board’s best interest for me to resign. I feel terrible about having brought it up.

I spoke to the AG’s office about the legal role of a treasurer in this type of situation. Please contact Bob Carlson, 573-751-3338. He’s really helpful.

It’s been great working with all of you. Maybe I’ll see you around town.

Alison Martin

-----Original Message-----

From: Bailey, Robert G.

Sent: Wednesday, October 10, 2007 1:42 PM

To: ‘C.J. Dykhouse’; Martin, Alison; ‘Joanie Chenault’

Cc: Pavlick, Donna L.; McCubbin, Todd; ‘Steve Tatlow’; ‘Wanda Marvel’; kpearson@boonecountymo.org

Subject: RE: Bonding

That is very kind of you CJ-let’s wait until the November meeting unless Alison wants to resign now and the Board wants to vote by e-mail to install you--Bob

Robert G. Bailey

-----Original Message-----

From: C.J. Dykhouse

Sent: Wednesday, October 10, 2007 1:12 PM

To: Martin, Alison; ‘Joanie Chenault’

Cc: Bailey, Robert G.; Pavlick, Donna L.; McCubbin, Todd; ‘Steve Tatlow’; ‘Wanda Marvel’; kpearson@boonecountymo.org

Subject: RE: Bonding

I am willing to serve as secretary/treasurer due to Alison’s resignation of said post.

CJ Dykhouse

From: Martin, Alison

Sent: Wednesday, October 10, 2007 11:45 AM

To: Joanie Chenault

Cc: Bailey, Robert G.; CJ Dykhouse; Pavlick, Donna L.; McCubbin, Todd; Steve Tatlow; Wanda Marvel; kpearson@boonecountymo.org

Subject: RE: Bonding

HI Joanie-

Not disputing that the insurance policy covers us for theft. It’s the treasurer title and bonding requirements that I worry about.

I formally request that BCFR put my position as secretary/treasurer in abeyance during this period of clarification.

Thanks much for offering to clarify. I don’t intend to make more work and I’m sorry to be occupying your time with this.

Alison Martin

-----Original Message-----

From: Joanie Chenault

Sent: Wednesday, October 10, 2007 10:56 AM

To: Martin, Alison

Cc: Bailey, Robert G.; ‘CJ Dykhouse’; Pavlick, Donna L.; McCubbin, Todd; ‘Steve Tatlow’; ‘Wanda Marvel’; kpearson@boonecountymo.org

Subject: RE: Bonding

Alison, I shared your email with Les.

Julie Elsbury has been informed by the insurance company that this coverage does extend to members of the Board of Directors not just employees. The provision they referenced is on page 11, Section VII Definitions,

definition of “Employee” item e. Les asked that I let you know he is

having Jane Kruse & Julie Elsbury confer with the insurance company to verify this is the type of coverage we need and covers someone serving as Treasurer of the Board of Directors.

Bob asked us to place this topic on the November agenda.

-----Original Message-----

From: Martin, Alison

Sent: Tuesday, October 09, 2007 4:43 PM

To: Martin, Alison; Joanie Chenault

Cc: Bailey, Robert G.; CJ Dykhouse; Pavlick, Donna L.; McCubbin, Todd; Steve Tatlow; Wanda Marvel; kpearson@boonecountymo.org

Subject: RE: Bonding

Oops, correction to below: vulnerable not venerable

Alison Martin

> _____________________________________________

> From: Martin, Alison

> Sent: Tuesday, October 09, 2007 4:31 PM

> To: ‘Joanie Chenault’

> Cc: Bailey, Robert G.; CJ Dykhouse; Pavlick, Donna L.; McCubbin,

Todd; ‘Steve Tatlow’; Wanda Marvel; ‘kpearson@boonecountymo.org’

> Subject: RE: Bonding

>

> Hi Joanie-- (please share with Les and Russ)

>

> Thanks so much for the insurance policy.

>

> Section N says that any official required by law to be bonded, is

indemnified against loss through “theft” by an “employee”.

>

> So I don’t think that this is the bonding document, I think this is

> the

insurance policy dealing with theft. I am nervous about being named treasurer, because I obviously do not act in that capacity. I have never applied for a surety bond. While state law says we shall elect a treasurer, perhaps we can elect someone in the administration who is already handling the financial details. Can we put this on the agenda for November? The treasurer position is the most venerable, more than any other board member and any administrator, even if s/he is considered a treasurer in name only.

>

> I hope that everyone understands. Thanks.

>

> Senate Bill 40 Missouri revised statutes says: The board shall elect a

chairman, vice chairman, treasurer, and such other officers as it deems necessary for its membership. Before taking office, the treasurer shall furnish a surety bond, in an amount to be determined and in a form to be approved by the board, for the faithful performance of his duties and faithful accounting of all moneys that may come into his hands. The treasurer shall enter into the surety bond with a surety company authorized to do business in Missouri, and the cost of such bond shall be paid by the board of directors.

>

>

> Alison Martin

>

From: Martin, Alison

> Sent: Monday, October 08, 2007 9:40 AM

> To: ‘Joanie Chenault’

> Subject: Bonding

> Importance: High

>

> Hi Joanie:

>

> Can you fax me the document or receipt that shows that I’m bonded. My

> fax

is below. I’d love to have it today.

>

> With all of the discussion of late, I’m a little anxious about being

> named

treasurer. My cousin, who is an attorney, tells me that of any person on the board or even in the administration, I am the most vulnerable.

>

> I just want to make certain I’m covered. Thanks so much!!!

>

> What a great weekend in Columbia!

>

> Alison Martin


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